The IRS is currently working on revising the Form W-4 to reflect additional changes in the new law, such as changes in available itemized deductions, increases in the child tax credit, the new dependent credit and the repeal of dependent exemptions.

2018 W-4 Form

 

Form I-9 is used for verifying the identity and employment authorization of individuals hired for employment in the United States. All U.S. employers must ensure proper completion of Form I-9 for each individual they hire for employment in the United States. This includes citizens and noncitizens. Both employees and employers (or authorized representatives of the employer) must complete the form. On the form, an employee must attest to his or her employment authorization. The employee must also present his or her employer with acceptable documents evidencing identity and employment authorization. The employer must examine the employment eligibility and identity document(s) an employee presents to determine whether the document(s) reasonably appear to be genuine and to relate to the employee and record the document information on the Form I-9. The list of acceptable documents can be found on the last page of the form. Employers must retain Form I-9 for a designated period and make it available for inspection by authorized government officers.  Edition Date: July 27, 2017

I-9-paper-version, 0717 update, print

GHRS I-9 Retention Formula

All new employees need to be given the Healthcare Model Notice notifying them of whether or not your company offers benefits. There are 2 versions of the form, and you will be choosing the form outlining if your company DOES or DOES NOT offer healthcare benefits options, and how to access so they can signup for coverage.

Under the Affordable Care Act (ACA), employers are required to provide all new hires with a written notice about the ACA's health insurance exchanges. Employers must provide the exchange notice to each employee, regardless of plan enrollment status or of part-time or full-time status. The DOL considers a notice to be provided "at the time of hiring" if the notice was provided within 14 days of an employee's start date.

The U.S. Department of Labor's Employee Benefits Security Administration has extended the effective date of its model health insurance exchange notices through March 31, 2020

Once an employee no longer works for the employer, the employer must determine how much longer to keep the employee’s Form I-9 using the Retention Formula.

 

What Is E-Verify

E-Verify is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security and Social Security Administration records to confirm employment eligibility.

E-Verify's most impressive features are its speed and accuracy. E-Verify is the only free, fast, online service of its kind that verifies employees' data against millions of government records and provides results within as little as three to five seconds.

Today, E-Verify is: 

  • Used nationwide by more than 700,000 employers of all sizes 
  • Used at more than 1.9 million hiring sites 
  • Joined by about 1,400 new participating companies every week 
  • One of the federal government’s highest-rated services for customer satisfaction

Enrolling in E-Verify is easy and this checklist helps you prepare.

E-Verify Quick Reference Guide